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Program Assistant

Position Details

Position Information

Announcement Number STAFF - VA - 18255
For questions regarding this position, please contact:

Caitlin Jensen
406.404.1624 x302

Classification Title Program Asst
Working Title Program Assistant
Brief Position Overview
Position Number 4M1650
Department Health & Human Development
Division College of Education, Health & Human Development
Appointment Type Classified
Contract Term Fiscal Year
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation MPEA
FTE 1.0
Benefits Eligible Eligible
Salary $12 per hour
Contract Type Classified Salary
If other, please specify
Recruitment Type Open
Position Details

General Statement

The Early Childhood Project (ECP) is an outreach program within the Health and Human Development Department at MSU. The ECP is the early care and education career and professional development system for the State of Montana. The ECP partners and provides outreach with state and local early care and education agencies and organizations, institutions of higher education, and professionals working with young children in a variety of settings. Key components of the work of the ECP include: the Statewide Practitioner Registry, the Training Approval System, Professional Development Scholarships, facilitation of specialized professional development events, as well as statewide policy and systems leadership related to the early care and education workforce. The project staff is dedicated to helping early childhood practitioners achieve career goals in relation to improving the quality of early care and education in Montana. The ECP currently employs five staff at the Bozeman office and one staff in Helena at the Early Childhood Services Bureau office. Additional information about the ECP can be located at

The purpose of the position is to provide clerical and administrative duties at the Early Childhood Project office that directly support the field of early child care and education professionals across Montana. The position requires excellent customer service and communication skills on the phone, email, and in-person, creating and editing correspondence, ability to organize and maintain paper and electronic files, design and create marketing materials, newsletters and other informational items, and utilize a database to support core functions of the ECP. We are also seeking an individual who is passionate about the field of early care and education, is dedicated to supporting the work of ECP, and who will be an excellent asset to the Early Childhood Project team.

Duties and Responsibilities
  • Utilize a complex database to provide information to the public and to input data with attention to detail and accuracy
  • Use oral and written communication skills to assist the public on the phone, email and through written correspondence
  • Maintain high level of initiative and confidentiality with the ECP team in performing office duties
  • Ability to develop informational and marketing materials to promote ECP goals
Required Qualifications – Experience, Education, Knowledge & Skills
  1. Minimum of high school diploma or equivalent with at least two years working in an office setting or early childhood setting.
  2. Experience with web-based customized database and demonstrated confidence in manipulating web-based data with a high level of accuracy.
  3. Demonstrated competence using computer and software such as: Publisher, PowerPoint, Word, Outlook, etc.
Preferred Qualifications – Experience, Education, Knowledge & Skills
  1. Bachelor’s or Associate’s Degree in Early Childhood Education.
  2. Knowledge of Montana’s early childhood professional development system.
  3. Knowledge of the early childhood system in Montana that serves young children and families
The Successful Candidate Will
  • Be able to adhere to policies and procedures that demand high level of accuracy.
  • Have experience with customer service and the ability to respect and guard privacy of users and confidentiality of personal data collected through professional, ethical practices and high integrity.
  • Maintain high level of initiative and confidentiality with the ECP team in performing office duties.
Position Special Requirements/Additional Information

Continuation of employment is contingent upon performance and available funding.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No
Posting Detail Information

Number of Vacancies 1
Desired Start Date Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:

Screening of applications will begin on April 17, 2018; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions
Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: .

Applicant Documents

Required Documents
  1. Cover Letter addressing Each of the Required and Preferred Qualifications
  2. Resume
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).