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Academic Advisor

Position Details

Position Information

Announcement Number STAFF - VA - 17239
For questions regarding this position, please contact:

Teresa J Seright, RN, PhD
Associate Dean, Undergraduate Programs
College of Nursing
Direct: 406.994.5726
Fax: 406.994.6020
Montana State University
PO Box 173560
Bozeman, MT 59717

Classification Title Academic Advisor II
Working Title Academic Advisor
Brief Position Overview

The College of Nursing Advisor will provide in-depth, specialized, and/or comprehensive advising to faculty and students regarding class choices, curriculum options, majors, departmental and University policies and procedures, and other academic needs.

Position Number 4M0476
Department College of Nursing
Division College of Nursing
Appointment Type Classified
Contract Term Fiscal Year
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation MPEA
FTE 1.0
Benefits Eligible Eligible
Salary $14.27 per hour.
Contract Type Classified Salary
If other, please specify
Recruitment Type Open

Position Details

General Statement

The College of Nursing Advisor will provide in-depth, specialized, and/or comprehensive advising to faculty and students regarding class choices, curriculum options, majors, departmental and University policies and procedures, and other academic needs.

This professional academic advising will be provided to prospective nursing students, those who have declared NURSING as their major of study, and those who are changing majors to nursing. The individual will participate in all College of Nursing advising during the academic year and at Orientation sessions during the summer.

Additional advising duties will include:

• Participation in MSU recruitment efforts, including MSU Fridays, MSU Extravaganzas, and MSU orientations

• Participation in Faculty Advising updates and training each semester

The College of Nursing Advisor will share in College of Nursing administrative support, committee and project work to support MSU’s students:

• Answering the main College of Nursing phone and fielding questions related to the program; transferring queries to the appropriate individual

• Providing daily administrative support to the Associate Dean

The actions of the Undergraduate Advisor have a significant impact on the College’s mission and goals. Inaccurate advising information to students, pre-nursing advisors at other institutions, and College of Nursing advisors will negatively impact a student’s progress and could significantly delay program completion. Poor judgment or planning for nursing courses could result in unfilled upper division student placements which would negatively impact budgets, faculty teaching assignments, and public relations due to the resulting expansion of the Wait List to get into the program.

The Undergraduate Advisor will have contact with incoming and prospective students and their parents, as well as guests and students entering the building. It is not uncommon for the Nursing Advisor to field requests for face-to-face or telephone meetings with parents concerned about or frustrated with their student’s progress.

The Undergraduate Advisor works independently and brings issues, as well as solutions, to the Associate Dean for Undergraduate Programs, the UGSS coordinator, and the Program Coordinators as necessary.

Duties and Responsibilities
  • Provide professional academic advising for pre-Nursing students including walk-in, appointment and orientation advising.
  • Participate in College of Nursing and MSU recruitment events to include MSU Fridays, prospective student visits, and other similar events as needed.
  • Works closely with pre-nursing advisors at all colleges and universities in Montana.
  • Follow established advising and pre-registration procedures in the College to provide exceptional advisement to students in the Traditional and ABSN programs.
  • Work closely with the Associate Dean for Undergraduate Programs and program coordinators to follow up on complex or unusual student inquiries regarding registration processes and paperwork, referral of student issues or faculty questions to the Associate Dean, using sound judgment and advanced problem solving skills.
  • Collaborate in the coordination of all of the lower division nursing course offerings on the upper division campuses:
  • Participate in the preparation and distribution of information to all students about starting upper division
  • Assist in the preparation of the advising files for all students including new freshman and transfer students, students taking sophomore nursing courses on all campuses, and those students starting upper division, making sure students have met all of the requirements for using their upper division placement assignments.
  • Serve as a college representative to selected university committees and activities: Academic Advising Council (AAC) that meets monthly.
  • Work with all academic major departments on campus, and Career Services/Office of Student Success as the referral for students who have second thoughts about their declared major, or who may be in need of referrals for academic, or health reasons.
  • Collaborate closely with the Office of Student Success/Career Services to better understand career advising and serve as liaison between programs.
  • Act as a professional representative to the College of Nursing in fielding and transferring calls to appropriate parties; greeting visitors who enter the West entrance of the building and directing to offices/resources as needed.
Required Qualifications – Experience, Education, Knowledge & Skills
  1. Bachelor’s degree in relevant field or a combination of bachelor’s degree in any field and a significant amount of experience relevant to the position.
  2. Demonstrated experience effectively interpreting and communicating detailed information, procedures, and directions clearly and accurately, in person, by telephone, and through business correspondence to a wide variety of individuals both internal and external to the organization.
  3. Demonstrated excellent customer service skills for a diverse group of customers, i.e. internal and external customers, students, etc.
  4. Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude.
  5. Demonstrated experience designing, writing, editing and formatting professional documents such as reports, business correspondence, spreadsheets, and brochures.
  6. Demonstrated experience using personal computers and various software such as word processing, spreadsheets, database, presentation, email and internet. Microsoft Office software preferred. Adobe software preferred. Experience with cloud based file sharing required.
Preferred Qualifications – Experience, Education, Knowledge & Skills
  1. Master’s degree in relevant field or a combination of master’s degree in any field and a significant amount of experience relevant to the position.
  2. Knowledge of MSU academic curricula, policies, procedures and student resources.
  3. Experience interacting with a diverse constituency using excellent written and verbal communication skills.
  4. Experience with systems such as MSU’s Banner, Degreeworks, KNOX, and MyInfo.
  5. Knowledge of baccalaureate nursing education programming and advisement.
  6. Knowledge of MSU student related policies and procedures.
The Successful Candidate Will
  • Be able to prioritize multiple work assignments, meet deadlines, and exercise adaptability to changing priorities, and handling multiple responsibilities simultaneously.
  • Greet College of Nursing visitors, students, and colleagues entering the west reception area.
  • Demonstrate initiative and the ability to work independently with minimal supervision, while establishing effective working relations as a team member.
  • Demonstrated commitment to student academic success through advisement and coaching.
  • Ability to assist with and deliver orientation and MSU Friday programs for students and/or parents in collaboration with the UGSS coordinator and Program Coordinators.
  • Possess exceptional communication skills, both oral and written, and be confident and competent in oral presentations to internal and external customers.
  • Possess strong, interpersonal skills and demonstrate the ability to establish positive rapport with students and colleagues.
  • Posses the ability to gather and interpret information and make sound recommendations.
  • Respond to all inquiries—including phone, email, and in-person- in a professional manner.
  • Maintain records with a high degree of accuracy and close attention to detail.
  • Develop and implement procedures to conduct College of Nursing business in a professional and efficient manner.
  • Work well as part of a team and establish and maintain cooperative working relationships with various constituencies to include: students, colleagues, faculty and administrators.
  • Possess knowledge of computer skills (Word, Excel, Outlook, Banner, DegreeWorks) and the ability to quickly learn other programs as necessary.
Position Special Requirements/Additional Information
  • This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
  • Individual must be willing to work some hours outside of normal schedule during busy advising periods, such as Orientations, start of the semester, and pre-registration advising each semester.
Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1
Desired Start Date Upon completion of successful search
Position End Date (if temporary)
Open Date
Close Date
Applications will be:

Screening of applications will begin on May 9, 2017; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions
Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: .

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).