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4-H Program Coordinator I

Position Details

Position Information

Announcement Number STAFF - VA - 18020
Quick Link for Internal Postings
For questions regarding this position, please contact:

Linda Shott, (406) 994-6648,

Classification Title Program Coord I
Working Title 4-H Program Coordinator I
Brief Position Overview

This position offers program, financial and administrative support for the Montana 4-H Center for Youth Development.

Position Number 4M0348
Department Extension 4-H
Division Extension
Appointment Type Classified
Contract Term Fiscal Year
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation MPEA
FTE 1.0
Benefits Eligible Eligible
Salary $12.558 per hour
Contract Type Classified Salary
If other, please specify
Recruitment Type Open

Position Details

General Statement

Montana 4-H is the youth development program of Montana State University Extension and is the largest, our-of-school youth development program in the state, reaching about 20,000 youth in all counties each year. In 4-H, youth learn skills that last a lifetime! 4-H offers more than 100 different projects and learning experiences that actively engage while having fun. 4-H projects rely on trained adult volunteers who work with youth as a partner and resource for learning. There are opportunities, from learning how to cook or sew to raising an animal, camping, science, technology and everything in between. 4-H offers youth a wide range of choices and opportunities.

Duties and Responsibilities

Complete all support tasks related to the financial and administrative operations of the 4-H Center including grants and contracts.

  • Monitor indexes using banner and Catbooks to financial systems.
  • Provide financial reports from Banner and Catbooks to center staff as needed, interpreting reports and indicating areas that need follow-up
  • Invoice counties, individuals, and others as requested by staff.
  • Process deposit slips for all cash and checks received.
  • Gather and prepare financial documents and forward to Extension Administration to be processed.
  • Maintain inventory and order supplies.
  • Be knowledgeable of role and responsibility and be able to function with minimal supervision.
  • Trouble shoot, problem solve and identify resources with minimal direction.
  • Take initiative to work with staff in refining processes and improving efficiency.
  • Complete all support tasks related to programming conducted by the 4-H Center.
  • Take ownership of 4-H newsletter developing template with county needs and use in mind and distribute monthly in a current, appealing and user friendly format.
  • Respond to requests on 4-H web site and forward to other staff as appropriate
  • Process volunteer background checks, report problems and follow-up with counties in collaboration with the 4-H Volunteer Specialist.
  • Serve as a technical and program resource to counties in using the statewide 4-H Online enrollment program.
    Participate in training and learn how to operate and use new 4-H Online enrollment program options.
  • Collect county data and complete statewide enrollment report.
  • Issue reminders and collect Yearend Financial Summaries from counties and file appropriately.
  • File required IRS documentation yearly and work with the IRS to resolve filing issues for counties.
  • Issue charters and file paperwork.
Required Qualifications – Experience, Education, Knowledge & Skills
  1. Significant, relative, administrative experience
  2. Experience performing cost analyses of projects, and monitoring budget allocations
  3. Experience in program management, including coordinating programs, marketing, tracking attendance and coordinating materials.
  4. Proficient computer skills and ability to utilize a wide range of technology.
  5. Experience creating publications and marketing materials, including formatting, printing and other basic computer graphic design
Preferred Qualifications – Experience, Education, Knowledge & Skills
  1. Experience in a 4-H Extension program
The Successful Candidate Will
  • Have the ability to work with a diverse audience, including the general public (including children), faculty, staff and administrators
  • Have excellent verbal communication skills, be team-oriented and have a self-directed work ethic
  • Communicate positively and effectively with the public in person, through email, and over the phone; establish and maintain effective working relations with co-workers and the public
  • Exercise good judgment and self-motivation; and represent 4-H and MSU Extension to others in a professional and courteous manner
  • Have demonstrated ability to work independently with minimal supervision.
Position Special Requirements/Additional Information

In addition to regular daytime office hours, this position requires occasional night and weekend work.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

Moving educational equipment and required paperwork, etc., for conferences and workshops. Ability to sit at a computer and perform computer functions.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

This position has supervisory duties? Yes

Posting Detail Information

Number of Vacancies
Desired Start Date
Position End Date (if temporary)
Open Date
Close Date
Applications will be:

Screening of applications will begin on August 14, 2017; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions
Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: .

Applicant Documents

Required Documents
  1. Response to Each Required and Preferred Qualification
  2. Resume
  3. List of Five (5) Professional References
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).