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Project Manager I

Please see Special Instructions for more details.

As part of the application process, please upload a resume and a cover letter that addresses each of the Required and Preferred Qualifications.

Position Details

Position Information

Announcement Number STAFF - VA - 17297
For questions regarding this position, please contact:

Kasia Maison
(406) 994-2629

Classification Title Facilities Project Mgr I - BZ
Working Title Project Manager I
Brief Position Overview

Under the general supervision of the University Architect, the person in this position is responsible for working with University clients, design consultants, and contractors, administering and enforcing contract requirements of University building projects during the design and construction phase, and promoting effective project management.

Position Number 4M1330
Department Campus Planning, Design & Construction
Division University Services
Appointment Type Classified
Contract Term Fiscal Year
If other, specify From date
If other, specify End date
FLSA Exempt
Union Affiliation Exempt from Collective Bargaining
FTE 1.0
Benefits Eligible Eligible
Salary Minimum of $23.00 per hour, ccommensurate with experience, education, and qualifications.
Contract Type Classified Salary
If other, please specify
Recruitment Type Open

Position Details

General Statement

Campus Planning, Design & Construction (CPDC) is a department within the University Services group. CPDC is charged with the management of all planning, design, and construction efforts for new structures, renovations, major maintenance, and infrastructure projects for all University facilities and physical infrastructure. In addition, the office provides long range campus and facilities Master planning, project estimating, Capital Project and Long Range Building Program planning, and is the liaison with local, state and federal agencies as related to planning and construction issues. CPDC consists of two service management sections which include Planning and Design & Construction.

Duties and Responsibilities

Duties and Responsibilities include:

  • Managing and overseeing delivery of capital construction and maintenance projects ranging in size from $10,000 to $70M;
  • Managing and developing project budgets, scope, schedule, and authorities, in conjunction with CPDC staff, Campus Community and local and state representatives;
  • Communicating University policies and processes to consulting Architects, Engineers, Contractors, Subcontractors, and using agencies;
  • Acting as liaison between the University community and design personnel during programming, design and construction phases;
  • Performing professional review and interpretation of contracts and contract documents;
  • Performing and documenting periodical, final, and warranty inspections;
  • Reviewing and evaluating contract claims and contract changes, making recommendations for acceptance or rejection;
  • Distributing forms, explaining procedures, authority of each party, roles and responsibilities, chain of command, flow of information and contract administration process to assure all parties understand expectations during construction;
  • Monitoring and managing project budget during design and construction process;
  • Monitoring and managing progress of projects to assure work meets contract requirements and design specifications and taking appropriate steps to enforce policies and contracts as needed;
  • Reviewing contract drawings and specifications, verifying proper procedures are followed, and correcting misunderstandings to maintain a well administered project;
  • Communicating clearly and in a timely manner with project team members, campus community, other affiliated parties, and contract parties;
  • Building a sense of teamwork between all parties to promote a non-adversarial working environment;
  • Resolving issues and disputes by reviewing and evaluating changes and claims, making final decisions, or referring to the University Architect as appropriate;
  • Organizing, prioritizing, and assigning tasks and project related duties associated with design and construction so that clear assignments can be made and performance monitored and evaluated;
  • Instructing Facilities Services staff, University Information Technology (UIT) Staff and other entities on construction phase policies and procedures to ensure projects are administered in a consistent manner throughout the division;
  • Reviewing and providing input to University Architect on contract forms and documents to reflect current industry standards and the needs of the University/State; developing, modifying, and reviewing contractor submittals;
  • Developing a system for responding to problems on projects so that there exists consistency from project to project;
  • Reviewing Montana Code Annotated (MCA), Board of Regents Policy, and MSU Policy to ensure that University policies and procedures are in compliance; and
  • Other duties as assigned.
Required Qualifications – Experience, Education, Knowledge & Skills
  • Bachelor’s degree in Architecture, Engineering, Construction Engineering Technology, or Construction Management plus progressively responsible experience in construction project management with significant exposure to construction documents and construction methods, or an equivalent combination of relevant education and work experience.
  • Demonstrated strong communication and public relation skills, including demonstrated ability to interpret, explain, and communicate detailed information with all levels of personnel internal and external to the organization.
  • Demonstrated competence in and knowledge of: building construction methods, practices, and standards, and the use of construction equipment and building materials; building codes and design; project scheduling, cost management, contract administration, construction inspection techniques and methods of documentation; and administrative procedures associated with building projects.
  • Demonstrated competence reading and understanding building plans, specifications, and codes.
Preferred Qualifications – Experience, Education, Knowledge & Skills
  • Significant experience successfully managing a wide variety of technically diverse construction projects, including capital projects, with a high degree of autonomy.
  • Experience managing large, complex building projects utilizing standard design/bid/build and alternative delivery methods (CM/GC).
  • Design and construction project management experience in a university or institutional environment.
  • Experience with project programming development and design phases.
The Successful Candidate Will

The successful candidate will also have the following abilities: consistently exercise initiative and good judgment while prioritizing workload to meet deadlines with minimal supervision while establishing effective working relations as a team member; organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities; use Microsoft Office – Excel, Word, Project, Access, and Outlook; communicate effectively both verbally and in writing; maintain confidentiality of records and information; and represent the department and MSU to others in a professional and courteous manner.

Position Special Requirements/Additional Information

In accordance with MSU policy, hiring will be conditional upon successful completion of a pre-employment background check.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

Physical Demands

Position duties require the ability to: stoop, bend, crawl; access confined areas, manholes, vaults, tunnels, roofs, catwalks, scaffolds, and ladders.

Position may require exposure to: temperature extremes, inclement weather, strong odors, noise, heights, and physical, chemical, and biological hazards.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies
Desired Start Date
Position End Date (if temporary)
Open Date
Close Date
Applications will be:

Screening of applications will begin on July 13, 2017 ; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

As part of the application process, please upload a resume and a cover letter that addresses each of the Required and Preferred Qualifications.

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: .

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).