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Accounts Payable Clerk

Position Details

Position Information

Announcement Number STAFF - VA - 18052
For questions regarding this position, please contact:

Sarah Miller, Assistant to the Dean

Classification Title Accounting Assoc II
Working Title Accounts Payable Clerk
Brief Position Overview

The College of Letters and Sciences Fiscal Services team is looking for a detail oriented, customer service focused individual to provide accounts payable support in the Department of Chemistry and Biochemistry.

Position Number 4N0594
Department CLS Shared Services
Division College of Letters & Science
Appointment Type Classified
Contract Term Fiscal Year
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation MPEA
FTE .75
Benefits Eligible Eligible
Salary $13.75 per hour
Contract Type Classified Hourly
If other, please specify
Recruitment Type Open

Position Details

General Statement

The College of Letters and Science (L&S), the largest center for learning, teaching and research at Montana State University, offers students an excellent liberal arts and sciences education in nearly 50 majors, 25 minors and over 25 graduate degrees within the four areas of the humanities, natural sciences, mathematics and social sciences.

Building on the great strength of our traditional disciplines, the college provides exciting opportunities for faculty and students at the cutting edge of interdisciplinary inquiry. L&S is dedicated to supporting student success, discovering and disseminating new knowledge, and providing an atmosphere in which discovery and learning are integrated and valued. L&S is at the confluence of intellectual tradition, discovery, and innovation.

The Accounts Payable Clerk reports directly to the Accounting Operations Manager and will work as a part of the CLS Fiscal Services team that provides accounting and financial management services to departments throughout the College of Letters and Science. The Accounts Payable Clerk works closely with the staff, faculty and students in the Department of Chemistry and Biochemistry by providing travel, purchasing card and invoice processing support to the department.

Duties and Responsibilities
  1. Review bills and claims, and process payments by submitting appropriate forms and documents (credit card, invoices and stipends).
  2. Track the movement of documentation within the department and CLS Fiscal Services to obtain necessary approval signatures in order to ensure timely payments and reimbursements.
  3. Maintain departmental credit card accounts including obtaining receipts from card holders, coding in banner and reconciling and submitting monthly reports to University Business Services.
  4. Prepare recharge bills and auto bills (such as copier use, facilities and equipment sales, Chemistry Stores) to bill to other departments or labs for services that Chemistry provides. Create invoices to bill customers off campus for services provided by the department.
  5. Process travel paperwork, advances and reimbursements, and REU stipends.
  6. Maintain and reconcile departmental petty cash accounts. Including parking, lab fees, copy and fax petty cash accounts.
  7. Monitor various departmental contracts (such as gas and cylinder rental contracts and contracts for services).
  8. Assist the Business Operations Manager in the department with office coverage and miscellaneous office duties.
Required Qualifications – Experience, Education, Knowledge & Skills
  1. Bookkeeping experience, including accounts payable and receivable, or an equivalent combination of education and experience.
  2. Demonstrated customer service experience in a busy office setting.
  3. Demonstrated familiarity with generally accepted accounting policies and procedures.
  4. Demonstrated experience performing detailed tasks with a high level of accuracy.
  5. Demonstrated experience using data base, spreadsheet, word processing, and e-mail software. Microsoft Office Excel, Word, and Outlook are preferred. (Please list software used and types of documents produced.)
Preferred Qualifications – Experience, Education, Knowledge & Skills
The Successful Candidate Will

Provide high level customer service in a positive, professional and helpful manner; provide resourceful and creative solutions; appropriately handle confidential records and information; possess excellent communication skills, including the ability to explain and communicate detailed information to a wide variety of individuals via customer service or in writing; adapt to changing work priorities and frequent interruptions; exercise good judgment and self-motivation; work effectively both independently with minimal supervision and as part of team; establish and maintain effective working relations with co-workers and the public; and represent the College of Letters and Science to others in a professional and courteous manner.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1
Desired Start Date At the conclusion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:

Screening of applications will begin on September 1, 2017; however, applications will continue to be accepted until the position is filled

Special Instructions
Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: .

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).