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Accountant IV

Position Details

Position Information

Announcement Number STAFF - VA - 18058
For questions regarding this position, please contact:

Kristi Mills, 994-5275

Classification Title Accounting Assoc IV
Working Title Accountant IV
Brief Position Overview

The Accounting Associate IV is crucial to the day-to-day smooth running of the museum as their records and reports show how valuable resources are received and used in the organization.

Position Number 4M1810
Department Museum of the Rockies
Division Museum of the Rockies
Appointment Type Classified
Contract Term Fiscal Year
Semester Fall
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation Exempt from Collective Bargaining
FTE 1.0
Benefits Eligible Eligible
Salary $15.82 to $18.12 per hour. Rate of pay will be determined by the staff compensation plan. For questions contact recruitment@montana.edu .
Contract Type Classified Salary
If other, please specify
Recruitment Type Open

Position Details

General Statement

The position is responsible for the identification, recording and reporting of multiple financial transactions for the museum. This includes the oversight of the cash receipts and cash disbursement processes and grants management.

The position will:

  • Ensure accurate and efficient daily processing of the museum’s cash receipt and disbursement transactions.
  • Assist the Director of Finance in meeting budgetary goals and ensuring the museum is in compliance with all board and MSU policies.
Duties and Responsibilities
  • Monitor, maintain, and reconcile various accounts and prepare vendor payments; ensure accuracy of account coding, data entry, and records
  • Analyze and interpret records and reports from software systems such as Point-of-Sale and Donor database; finalize transactions for inclusion in the General Ledger
  • Coordinate with and gather revenue activity data from departments for General Ledger and prepare daily bank deposit
  • Assist Director of Finance and other department heads with annual budget and financial reporting and compilation of data for ad hoc requests
  • Develop and implement a system to record and track Purchase Orders and employee travel advances; other duties as assigned
Required Qualifications – Experience, Education, Knowledge & Skills
  1. Demonstrated experience in applying accounting principles and processes to cash receipts and disbursements transactions to ensure proper recording in the GL system.
  2. Demonstrated experience providing critical fiscal support to an organization with multiple departments, including those with interactions with the public.
  3. Demonstrated experience in managing, monitoring and reconciling accounting records.
  4. Demonstrated proficiency with Microsoft Office software programs or similar applications.
  5. Bachelors Degree in Accounting or an equivalent combination of education and/or experience.
Preferred Qualifications – Experience, Education, Knowledge & Skills
  1. Knowledge of fund accounting and non-profit GAAP.
  2. Experience in the identification, processing and recording of donations, pledges and other non-profit revenues.
  3. Experience with computerized accounting systems; preferably fund accounting systems.
  4. Experience with preparing for and assisting with an annual financial statement audit.
The Successful Candidate Will
  • Have strong interpersonal skills and proven ability to work in a team environment.
  • Have excellent organizational skills and a superb attention to detail.
  • Demonstrate competence organizing and prioritizing multiple work assignments, meeting deadlines and exercising adaptability to changing priorities while maintaining a positive, effective and professional attitude.
Position Special Requirements/Additional Information


This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1
Desired Start Date At the conclusion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:

Screening of applications will begin on Monday, September 26, 2017; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions
Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; recruitment@montana.edu .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: www2.montana.edu/policy/affirmative_action/ .

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).