Skip to Main Content

Campus Visit Coordinator

Position Details

Position Information

Announcement Number STAFF - VA - 18063
For questions regarding this position, please contact:

Jennifer Kayser,, (406) 994-5544

Classification Title Events/Promo Coord II
Working Title Campus Visit Coordinator
Brief Position Overview

Great opportunity for dynamic individual to join our team in the Office of Admissions!

Position Number 4M0414
Department Admissions
Division Division of Student Success
Appointment Type Classified
Contract Term Fiscal Year
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation Exempt from Collective Bargaining
FTE 1.0
Benefits Eligible Eligible
Salary $14.50 – $17.03 per hour - Rate of pay will be determined by the staff compensation plan. For questions contact
Contract Type Classified Salary
If other, please specify
Recruitment Type Open

Position Details

General Statement

The Office of Admissions is responsible for the marketing, recruitment, application processing and orientation of new under graduate students and the maintenance and processing of their records. The office is responsible for upholding Board of Regents and University requirements, policies and procedures regarding applications for admission, residency, acceptance of transfer credit and other issues related to enrollment. The successful candidate must have a desire to become part of a successful and energetic recruitment program, be goal-oriented, be able to organize time, tasks and record-keeping systems and demonstrate strong interpersonal and communication skills.

Duties and Responsibilities

In this overtime eligible position and under the supervision of the Assistant Director of Operations, the person in this position will:

  • Coordinate and manage the campus visit program, including all aspects of the post-campus visit survey program.
  • Serve as the first point of contact for prospective students and their families.
  • Develop and maintain positive relationships with a wide variety of campus offices.
  • Assist in the management of student employees.
  • Resolve conflict situations tactfully and professionally.
  • Disseminate vital information accurately and efficiently over the phone, by email and in person.
  • Collect, enter and maintain prospective student information in the MSU database (Banner).
  • Collaborate with University Communications to enhance visit-related online and electronic communications.
  • Manage all aspects of the post-campus visit survey program.
  • Hire, train, and supervise student Campus Visit Coordinator assistants.
  • Perform back-up Admissions Specialists duties as necessary.
  • Supervise three Admissions Specialists.
Required Qualifications – Experience, Education, Knowledge & Skills
  1. Bachelor’s degree or post-secondary education plus applicable experience working with students and programs or activities.
  2. Demonstrated excellent written communication and customer service skills, including effectiveness in small group discussions and one-on-one conversations.
  3. Demonstrated competence using database, word processing, e-mail and internet software and the ability to accurately perform data entry.
Preferred Qualifications – Experience, Education, Knowledge & Skills
  1. Experience with college/university student recruitment efforts.
  2. Experience with Banner or similar software package/relational database.
  3. MSU Bozeman Bachelor’s degree.
The Successful Candidate Will
  • Demonstrated ability effectively coordinating/organizing/prioritizing detailed work and meeting deadlines under minimal supervision, while maintaining a positive, effective, and professional approach.
  • Demonstrated skill in organizing and prioritizing simultaneous workloads, meeting deadlines, and remaining adaptable to changing priorities while maintaining a positive, effective, and professional approach.
  • Demonstrated ability designing, formatting, and proofing business correspondence and electronic media.
  • Demonstrated ability developing and maintaining detailed, accurate record keeping systems.
  • Knowledge of and demonstrated ability accurately following administrative policies, requirements, and procedures.
  • Consistently exercise initiative and good judgment.
  • Effectively operate work related equipment.
  • Possess the ability to communicate effectively with employees and the public in person, over the phone and by email.
  • Ability to establish and maintain effective working relationships with co-workers and the public in a team-oriented environment; ability to represent the Office of Admissions and its programs to others in a professional and courteous manner.
Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Posting Detail Information

Number of Vacancies 1
Desired Start Date At the conclusion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:

Screening of applications will begin on September 20, 2017, and continue until an adequate pool is established

Special Instructions
Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: .

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).