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Administrative and Academic Program Coordinator

Please see Special Instructions for more details.

This is a part time – 0.75 FTE (30 hours per week) August 1st - May 31st position, with the option to work 10 - 15 hours per week in June and July.
Occasional work on nights and weekends is required for onsite event management.

Position Details

Position Information

Announcement Number STAFF - VA - 18047
For questions regarding this position, please contact:

Michelle Miley, Director
MSU Writing Center
michelle.miley@montana.edu
406.994.5315

Classification Title Program Coord II
Working Title Administrative and Academic Program Coordinator
Brief Position Overview

The MSU Writing Center is looking for a collegial, enthusiastic, and motivated individual who is dedicated to supporting and growing the Writing Center programs by providing a high level of programmatic and administrative support.

Position Number 4N2345
Department Writing Center
Division College of Letters & Science
Appointment Type Classified
Contract Term Academic Year
Semester
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation Exempt from Collective Bargaining
FTE 0.75
Benefits Eligible Eligible
Salary $14.63 per hour, commensurate with experience, education, and qualifications.
Contract Type Classified Hourly
If other, please specify
Recruitment Type Open

Position Details

General Statement

The MSU Writing Center, through its peer tutor programs and faculty partnerships, provides increased access to educational programming for student writers across Montana State University. The MSU Writing Center’s vision is to create a dynamic, collaborative environment that fosters and maintains a vibrant community of writers across the MSU campuses. The Writing Center serves all MSU undergraduate student writers of all abilities and backgrounds at any stage in their writing process. Writing Center tutors meet individually or in groups with undergraduate student writers of all abilities and backgrounds at any stage in their writing processes – from invention to revision. In addition to working with the students at MSU, Writing Center staff collaborate with faculty to build partnerships that support the teaching of writing across the curriculum. At the core of all Writing Center programming are the peer tutors.

The MSU Writing Center is looking for a collegial, enthusiastic, and motivated individual who is dedicated to supporting and growing the Writing Center programs by providing a high level of programmatic and administrative support. Often the first person of contact for student writers and faculty, the Administrative and Academic Program Coordinator requires strong interpersonal skills, an ability to provide meaningful and clear feedback, and discretion with both student writers and peer tutors.

Please note that this position is a 0.75 FTE (30 hours per week) position during the academic year (August 1st – May 31st) with the option of working 10 – 15 hours per week in the months of June and July.

Duties and Responsibilities

Reporting to the Director of the Writing Center, the Administrative and Academic Program Coordinator (AAPC) is required to provide a high level of administrative, customer service and programmatic support. This position requires diligent attention to detail, strong customer service and program management skills, and the ability to interact daily with the Directors, MSU faculty, staff, students, and the public.

The duties and responsibilities of the AAPC are critical to the operation and growth of the Writing Center, and include the following:


Program Coordinator

  • Oversees the daily operations of the Writing Center, including office management and serving as the main point of contact for the Center.
  • Serves as executive assistant to the Directors.
  • In coordination with the Director, CLS Fiscal Services and Dean’s Office, serves as the fiscal and human resources manager. Duties include preparing budgets and overseeing fiscal resources, including salaries and operations; assisting with budgets for tutor development, faculty partnerships, graduate assistantships, and all events; preparing and processing student scholarships, faculty and student travel grants, and employment paperwork for staff, graduate students, and undergraduate students. Serves as account manager for purchasing card transactions.
  • Website development, maintenance and support in coordination with the Director, Dean’s Office and University Communications.

Academic support

  • Assists the Assistant Director of Tutor Development in coordinating the peer tutors program in the Writing Center and managing and implementing program policies and procedures.
  • Oversees and processes tutor application materials, student appointment paperwork, and graduate student tuition waiver allocations.
  • Assists with recruitment, orientation and training of new tutors.
  • Assists with the development of resources for peer tutors, writers, and faculty.
  • Develops and maintains databases and spreadsheets used for Writing Center course partnerships.

Event management

  • Plans, coordinates and executes Writing Center events such as workshops, conferences, student writing events, and graduate student events.
  • Coordinates and processes travel and hospitality.
  • Provides onsite event management.
  • Arranges transportation, lodging, schedules, and meals for speakers.
  • Works with staff to develop promotional materials and publicize events.
  • With staff, maintains website and social media.
Required Qualifications – Experience, Education, Knowledge & Skills
  1. Bachelor’s degree plus two years of progressively responsible administrative work experience with an emphasis on customer service in a main office setting or event planning or an equivalent combination of relevant education and/or experience.
  2. Demonstrated experience with professional event coordination.
  3. Demonstrated success coordinating multiple projects at one time while staying within budget and meeting deadlines.
  4. Demonstrated excellent written and customer service skills to a wide variety of constituents.
  5. Demonstrated proficiency in Microsoft Word, Excel, Access, PowerPoint, Outlook, and other relevant computer software
Preferred Qualifications – Experience, Education, Knowledge & Skills
  1. Demonstrated fiscal management competence, including forecasting, budgeting, invoicing and monitoring departmental spending.
  2. Demonstrated knowledge of current Writing Center.
  3. Demonstrated experience working with students.
The Successful Candidate Will
  • Demonstrate superior written and oral communication skills.
  • Demonstrate innovation and flexibility, for example ability to think of teaching and learning as occurring in a variety of settings, and to think creatively about how learning occurs.
  • Demonstrate strong decision-making skills and initiative.
  • Demonstrate ability to be a team player.
  • Demonstrate strong presentation and interpersonal skills.
  • Demonstrate an ability to work with a broad range of constituencies including students, staff, faculty, university administrators, funding agencies, professional associations and organizations.
  • Maintain a high degree of accuracy in one’s works.
  • Possess skills to deal with sensitive or difficult situations effectively.
  • Demonstrate an ability to be reflective about work.
  • Demonstrate the ability to maintain a calm, pleasant and positive demeanor even in difficult situations.
Position Special Requirements/Additional Information

This is a part time – 0.75 FTE (30 hours per week) August 1st – May 31st position, with the option to work 10 – 15 hours per week in June and July.

Occasional work on nights and weekends is required for onsite event management.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1
Desired Start Date At the conclusion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:

Screening of applications will begin on September 1, 2017; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

This is a part time – 0.75 FTE (30 hours per week) August 1st – May 31st position, with the option to work 10 – 15 hours per week in June and July.

Occasional work on nights and weekends is required for onsite event management.

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; recruitment@montana.edu .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: www2.montana.edu/policy/affirmative_action/ .

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).