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Human Resources Associate (Applicant Pool)

Please see Special Instructions for more details.

We invite applicants to apply for both Human Resources postings. Link to the other position is:

Position Details

Position Information

Announcement Number STAFF - VA - 18039
For questions regarding this position, please contact:

Sharon Stoneberger

Classification Title
Working Title Human Resources Associate (Applicant Pool)
Brief Position Overview

Multiple positions available for Human Resource Associates. Join University Human Resources, a dynamic and evolving team of HR professionals committed to the future success and well being of the faculty, staff and students of Montana’s land-grant university!

Position Number 4M1041, 4M1121
Department Human Resources Services
Division Human Resources
Appointment Type Classified
Contract Term Fiscal Year
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation Exempt from Collective Bargaining
FTE 1.0
Benefits Eligible Eligible
Salary $13.95 per hour, commensurate with experience, education, and qualifications.
Contract Type Classified Salary
If other, please specify
Recruitment Type Open

Position Details

General Statement

Multiple positions available for various levels of Human Resource Associates. Placement dependent upon level of experience and specialized knowledge.

The HR Associate administers a variety of human resource processes for client groups provided by HR, performs special project work, maintains a variety of HR reports, and performs related duties as required.

Duties and Responsibilities
  • Coordinate employee recruitment and hiring process including completion of new hire paperwork, workflow management through online recruiting system (Select Suite) to include metrics.
  • Coordinate compensation administration processes and paperwork, communicating and collaborating with HR colleagues and client departments.
  • Generate and/or create a variety of reports from the HR systems for HR and client departments use.
  • Complete and/or review electronic personnel action forms (EPAFs) for payroll changes.
Required Qualifications – Experience, Education, Knowledge & Skills
  1. Progressively responsible administrative and/or operational experience in a fast paced, high level customer service environment.
  2. Demonstrated competence using personal computers and various software such as word processing, spreadsheets, database, presentation, email and internet. Microsoft Office software preferred.
Preferred Qualifications – Experience, Education, Knowledge & Skills
  1. Human resources experience in one or more areas, certification or Bachelor’s degree in human resources (or related field) or equivalent education and experience.
  2. Experience in one or more of the following specialist areas: compensation, recruitment, benefits, or payroll
  3. Successful experience providing customer service for a diverse group of internal and external constituents in a complex organizational environment.
  4. Demonstrated experience delivering training and presenting to small and large groups.
  5. Demonstrated experience gathering and compiling information to analyze and evaluate complex matters.
The Successful Candidate Will
  • Establish and maintain effective working relationships with multiple offices, co-workers, managers, students and applicants in a team-oriented environment both in person and over the phone; represents the University in a positive, professional manner.
  • Develop expert-level knowledge of MSU employee human resources processes.
  • Embrace and adapt quickly to changes in priorities, processes and work environment with a positive attitude.
  • Be highly organized with great attention to detail and a high level of accuracy in work product.
  • Be forward-looking, able to anticipate problems and proactively address them.
  • Demonstrate excellent professional interpersonal and written communication skills.
  • Demonstrate ability to manage multiple administrative tasks and priorities within established procedures and within required deadlines.
  • Propose continuous improvement to process within area of responsibility.
Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies Multiple
Desired Start Date Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:

Applications will be accepted and screened for the duration of this pool.

Special Instructions

We invite applicants to apply for both Human Resources postings. Link to the other position is:

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: .

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).